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Operations Manager, Art Reach

  •  East Midlands
  •  Â£30k-40k
  •  Full time
  •  Closes November 24, 2025
  •  hello@artreach.org.uk
  • #Combined arts

Description

Job Summary

Join our team in this new role and help ensure the smooth running of our arts charity as we deliver an exciting festivals programme and a wide range of artistic and consultancy projects throughout the year.

Job Description

Oversees all operational and office management at Art Reach, with a particular focus on reporting, grant monitoring, evaluation, HR, contracting and Board facilitation. Ensuring all operational and financial administration is delivered across the organisation.

We currently operate a hybrid/flexible working policy where 50% of working hours can be spent working from home and 50% of working hours can be based in the office in any month. All staff members can make flexible working requests if arrangements are required outside of this policy.

The successful applicant will be expected to undertake a standard DBS check.

We operate a Time Off In Lieu policy to cover the occasional evening and weekend working that might be required given the nature of the role.

Job Requirements

Include but are not limited to:

Operations

  • Manage and maintain an effective and efficient office base, ensuring IT, equipment and consumable requirements are fulfilled, and providing a focused source of support for other team members to access
  • Overview, review and manage implementation of the company policies, systems and procedures
  • All administrative requirements in relation to the Art Reach Board such as minute taking and regular communications

Grant monitoring & reporting

  • Support the Creative Director and other colleagues to prepare funding applications
  • Monitor grant performance and track progress of funded projects
  • Produce reports for grant funding partners as per specific grant requirements

Financial Admin

  • Ensure financial systems for petty cash, purchase orders, credit card use, invoicing, and record keeping are appropriate and effectively implemented
  • Support the annual budgeting and financial strategy in consultation with the Finance Associate and Creative Director

Job Responsibilities

Include but are not limited to:

Knowledge & Experience

  • Minimum 2 years' experience of working in an arts organisation or charity
  • Experience of preparing budgets and recording/monitoring of finances for management accounts
  • Experience of working with accounting software or keeping accounting records
  • Experience of office management
  • Experience of grant monitoring and reporting to funders such as National Lottery Funders.
  • Experience of working with a board or management committee
  • Experience in supporting the preparation of funding bids, including writing or preparing budgets

Skills & Abilities

  • Ability to analyse and interpret complex data
  • Proven passion for and commitment to diversity in the workplace.
  • Excellent IT skills and knowledge including Microsoft Office
  • Ability to communicate well and effectively to a range of different people and communities
  • Strategic thinker with the ability to plan and work far ahead
  • Ability to work flexibly, including out of hours and weekends

Useful Links

How to Apply

Click the apply now button to go to the recruitment page on the Art Reach website and download the Full Application Pack. Please follow all instructions in the Application Pack and submit it before the closing date.

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