Creative studio administrator, Soft Touch Arts

£14042.70 per annum

PLACE OF WORK AND WORKING PATTERNS:

The post is based at Soft Touch's premises at 50 New Walk, Leicester LE1 6TF.

• 20 hours per week, 4 hours a day
• Required at 50 New Walk, Monday-Friday,9am-1pm
• Flexible outside of term-time

Job tasks

• Develop, operate and maintain administrative systems to support our Creative Studio sessions, including:

• Referral Management: manage incoming referrals to Soft Touch Arts including schools and other support agencies, referring young people for alternative arts sessions;
• Creative Studio operations admin: manage bookings, and co-ordinate session timetables for staff and young people in liaison with schools and other support agencies, ensuring risk assessments etc are updated and shared;
• Project/session booking diary (Team-Up): to manage contact for young people referrals from schools, families and others into our projects;
• Safeguarding: support our co-director to adhere to statutory safeguarding processes.
• Support the back office finance and human resources functions including:
• Finance: managing petty cash, collating purchase invoices for authorisation and chasing outstanding invoices, processing staff timesheets and hours for payroll;
• Human Resources: provide HR administration support as central contact for HR workflow i.e., chasing references, flagging probation period and supervision deadlines, as well keeping up to date staff and freelance records.
• Liaise closely with Soft Touch co-directors and staff and respond flexibly to their requirements regarding project
• Carry out correspondence on behalf of the company as required.
• Attend team and company meetings as and when required.
• Liaise as necessary with outside organisations or individuals as requested by the company.
• Work to the company's equality and diversity, health and safety, data protection and other policies.
• Undertake any other work as may be reasonably expected by the company or management board.