Venue Administrator Based across Woking Theatre, Rhoda McGaw Theatre and Nova Cinema, you will report to the Head of Operations and work closely with venue management, central support teams, producers, visiting companies and external stakeholders. The Administrator plays a vital role in supporting the efficient day-to-day operation of the venue through the delivery of high-quality administrative, payroll, finance, HR, event booking and operational support. Acting as a central point of coordination across multiple departments, you will help ensure key business processes are completed accurately, compliantly and within agreed timescales. This is a highly varied role offering exposure to multiple areas of venue management. No two days are the same. One day you may be supporting payroll administration, the next coordinating recruitment activity, processing theatre settlements, assisting with venue bookings or helping managers with operational reporting. We are looking for an organised, proactive and adaptable individual who thrives in a busy environment and enjoys balancing a wide variety of responsibilities. The successful candidate will be quick to learn new systems and processes, confident managing competing priorities and committed to delivering an excellent service to colleagues, customers and visiting companies. This is an excellent opportunity for someone looking to develop broad operational experience across one of Surrey's leading entertainment venues. Key responsibilities Payroll Administration your skills, qualities, and experience. Essential Settlements AdministrationJob Description
Complete weekly payroll administration, including the processing and verification of worked hours, sickness absence, annual leave and other employee data.
Run and review payroll reports, identifying and resolving discrepancies before payroll submission deadlines.
Maintain accurate employee records within payroll and workforce management systems, including starters, contractual changes, transfers and leavers.Job Requirements
We welcome transferable skills from a wide range of sectors. If you can demonstrate many of the skills and qualities below, we encourage you to apply.
Previous experience in an administrative role within a busy environment.
Excellent organisational skills and the ability to prioritise effectively.
Strong attention to detail and a high degree of accuracy.
Ability to manage multiple tasks and deadlines simultaneously.
Confidence working with systems, reports and data.
Strong working knowledge of Microsoft Office, particularly Excel, Outlook and Word.
Excellent written and verbal communication skills.
Ability to handle confidential and sensitive information appropriately.
Strong problem-solving skills and a proactive approach to work.
Ability to learn new systems and processes quickly.
A flexible and positive attitude with a willingness to support a variety of business functions.Job Responsibilities
Complete theatre settlements in line with company procedures and deadlines.
Work with the central Settlements team to prepare, issue and approve settlements for payment.
Monitor settlement status and ensure payments are processed in accordance with company policies.
Liaise with producers, promoters and visiting companies to resolve settlement queries and obtain approvals for payment.
Maintain accurate settlement records and supporting documentation.
Assist Management with financial information relating to settlements as required.
Financial Administration
Raise purchase requisitions and receipt purchase orders through company financial systems.
Resolve purchase order and invoice queries in collaboration with venue and central Finance teams.
Process requests for new customers and suppliers to be established within financial systems.
Raise and issue invoices to customers and external stakeholders.How to Apply