Registrar, Carlos/Ishikawa

The Registrar works closely with the Gallery Directors, Finance and Administration teams, artists, clients, museums and galleries, shippers, framers, and other external suppliers to ensure that artworks are handled safely and efficiently and that all associated records and documentation are complete and up to date.

The Registrar is also responsible for maintaining a high level of knowledge of UK customs, import/export and tax procedures applicable to the movement of artworks.

Responsibilities include but are not limited to:

1. Shipping & Transport

-Coordinate domestic/international shipping for exhibitions, art fairs, clients and artists.
-Arrange local transport and source shipping, packing and crating quotes.
-Maintain Artlogic inventory, shipping records and documentation.
Prepare shipping estimates, deadlines and relevant paperwork.
Coordinate fabrication and shipping deadlines with gallery directors.

2. Customs, Import & Export

-Manage customs/tax procedures and liaise with external shippers.
-Maintain knowledge of UK/international customs requirements.
-Obtain and file import/export documentation and proof of export.
-Manage Temporary Admission accounts and oversee the 90-day export deadline.

3. Packing & Handling

-Coordinate packing and handling procedures and ensure works meet collection deadlines.
-Communicate requirements to shippers and clients.

4. Artwork Documentation & Condition

-Conduct incoming/outgoing condition inspections and prepare PDF reports.
-Maintain condition reports, Certificates of Authenticity and installation instructions.
-Ensure documentation accompanies outgoing works.

5. Loans & Consignments

-Manage agreements and liaise with museums/galleries on terms.
-Oversee delivery, return and safe handling of loaned/consigned works.

6. Storage & Insurance

-Organise on/off-site storage and optimise gallery space.
-Ensure adequate insurance for storage and shipments.
-Produce storage reports for insurance purposes.