Description
We are looking for a Projects Assistant to support the smooth delivery of our project builds and makes.
Propworks is a creative and forward-thinking team based in south east London. Together, we design, make and source props; primarily for theatre and live events.
The Projects Assistant plays a vital role in supporting the smooth delivery of our project builds and makes; from handling initial client enquiries and liaising with suppliers to assisting with on-site logistics and documentation.
Working closely with the Project Managers, you will have an eye for detail and help to maintain our high standards of efficiency, professionalism, and industry practice.
Propworks is a fast-paced work environment, with the team working across multiple productions and projects at any one time. The role requires a proactive individual with good time-management and organisational skills, along with good communication and the ability to work under pressure.
This is a Freelance role, with the opportunity for an immediate start. For a full Job Description (including full Person Specification and T&Cs), and to apply, please visit our website's vacancies page.
Person Specification
Essential:
- Experience in production for live events, theatre, or similar;
- Experience in handling logistics, scheduling, or deliveries;
- Proficient in Microsoft Office and Google Workspace;
- Excellent written and verbal communication skills;
- Strong organisational and time-management skills, with ability to prioritise across multiple projects;
- Proactive, adaptable, and able to remain calm under pressure;
- A positive, solution-focused mindset with resilience in a fast-paced environment;
- Strong attention to detail and accuracy in documentation, expenditure records, and logistics planning;
- Reliable, punctual, and committed to maintaining high standards of professionalism;
- Ability to work collaboratively as part of a team, as well as independently and on your own initiative;
- Willingness to travel to project sites, when required;
- Flexibility to work unsociable hours as projects demand;
- Enthusiastic about creative production and keen to develop in the role.
Key Responsibilities:
- Supporting Project Managers with day-to-day management of project works;
- Responding promptly and professionally to client enquiries, via phone and email, gathering all relevant information;
- Contacting suppliers and external makers for materials and fabrication research and costs;
- Assisting Project Managers in the quote building process;
- Sourcing and purchasing off-the-shelf props and set dressing;
- Efficiently and accurately recording expenditure and deliveries;
- Attending in-person and remote meetings with the wider team and with clients;
- Supporting checks, packing, and restock of kit (tools and materials) for assigned on site works;
- Assisting in organising transport for props/builds, kit, and crew;
- Supporting the creation of handover paperwork, e.g. maintenance and H&S info for project builds.
For a full Job Description (including Person Specification and T&Cs), and instruction on how to apply, please visit our website's vacancies page.