New
Description
The Other Palace is looking for a motivated and enthusiastic Programme Administrator to work closely with the General Manager on the programming of visiting productions, management of corporate and private hiring and administration of the theatre’s programme of events.
The key elements of the role include: Working in conjunction with the General Manager to research, negotiate, book and contract visiting productions, one-night concerts, performances, and events; Act as the key point of information distribution for all departments in the theatre with relation to visiting companies, large performance hires and events; Prepare and issue contracting paperwork such as Deal Memos and long-form Contracts; Work alongside the Front of House/Bar and Technical departments to support the administration and booking of external hires (for functions, meeting, and conference spaces etc.) in addition to regular venue hires; To support the General Manager with other administration duties as required.
Requirements include: Basic understanding and experience of theatre producing and venue operations; Knowledge of box office and CRM systems. (e.g. Spektrix); Knowledge of booking management systems (e.g. YesPlan); Experience of working collaboratively with other people; Experience of programming shows and/or managing events and strong negotiation skills and skill in dealing with suppliers and external companies, with experience of handling complaints and enquiries; Experience of general administration duties in an office environment; Experience of budgeting and understanding profit and loss; The ability to multitask in a busy environment and excellent Microsoft office skills; Experience of relationship building both internally and externally whilst representing an organisation; Good attention to detail; Working knowledge of GDPR principles and strong commitment to maintaining confidentiality.
Responsibilities Include: Supporting the General Manager to build and establish strong working relationships with production companies, independent producers and promoters; To keep abreast of the theatre industry, including new and upcoming productions or productions in development, industry people movement, current touring productions and national trends for theatre production and touring; Working with the General Manager to research and negotiate deals with visiting touring productions, one-night concerts, performances and events, monitoring and understanding the risks and the potential revenue generation from ticketing and secondary revenue streams; To generate and issue deal memos and subsequent contractual agreements for all confirmed productions, including the collation and distribution of all key information to relevant departments; To act as the key point of communication for visiting companies, producers and promoters.
To request an informal conversation about the requirements of the role please email [email protected].
To apply please send your CV and a Cover Letter to
[email protected] before 5pm on Friday 10 April 2026.