Purpose of the role The Operations & Festival Administrator works with all roles throughout the year across the entire mjf operation. You help day to day operations run smoothly and support the team in the run up to and during the festival. You are part of the team working to make festival events happen. Whilst tasks vary throughout the year, finance, operations and monitoring are year-round duties. Working Arrangements Hours: 3 days (21 hours) per week The role involves some work in the evenings and at weekends, especially during and in the run up to the festival. Main duties Operational Finance Festival Person Specification The Operations & Festival Administrator role covers a variety of tasks and responsibilities, and we are especially keen to attract candidates looking to remain with us and develop over time. You will be expected to act as an advocate of mjf in public and towards audiences, funders and media, ensuring good PR and external relationships wherever they occur, and to ensure that materials produced are accurate and of a high standard before release. Subject to availability, we expect an in-person handover with the current post-holder, who will leave the role in early May. You will then be required to occupy the role fully during this year's festival in late May. Key skills Excellent organisational skills and attention to detail; Desirable skills and experience Experience of live music promotion; How to Apply If you would like to apply, please complete the online form. CVs should be uploaded along with your online application form. If you have any queries about the role, please email Steve Mead, CEO, at [email protected], stating ‘Operations & Festival Administrator_Your Name’ in the subject line. Upon the offer of a job appointment, you will be asked to provide two referees. Deadline to apply: 7 April 2026, 23:59 Interviews: 14 (pm)/15 April (am/pm), Manchester City Centre Start date: As soon as possible after 20 April 2026, by latest 5 May mjf's festival stages, artist development programmes, board and volunteer workforce are positive, inclusive environments and celebrate the diversity of our population. However, disabled people and people of colour are underrepresented in our team, so we particularly encourage applications from people from those backgrounds.Job Summary
Job Description
Collate information for core funders' monitoring;
Schedule team meetings and other regular and ad-hoc project meetings, take minutes if required and circulate papers;
Maintain team calendars (Outlook), shared databases (SharePoint) and online filing systems;
Contribute to project and event evaluations;
Monitor the general festival email;
Assist with public and private fundraising campaigns
Assist the General Manager in the day-to day running of finances, including setting up and authorising payments, managing invoices, managing the credit card logs and bookkeeping in Xero;
Coordinate and manage the handling of expenses and invoicing for staff, artists and volunteers
Create and maintain festival programme master information documents;
Prepare and process artist contracts, invoices, merchandise and advancing information for performances, being first point of contact;
Make accommodation and travel arrangements for artists and other visitors;
Coordinate the volunteer recruitment process and schedule volunteers for festival shifts;
Support the Digital Content Creator to source and collate festival artists' assets;
Ensure collection and consolidation of artist monitoring forms and PRS setlists;
Provide general event production and programme support where necessaryJob Requirements
Job Responsibilities
Ability to develop and implement administrative systems;
Confidence to put forward new ideas and contribute to the evolution of the festival;
Ability to prioritise workload, work under pressure and to tight deadlines;
Ability to work within a small team in an autonomous and cooperative manner;
Ability to deal with a wide range of people in a confident and friendly manner;
Good sense of humour, tact, confidentiality, diplomacy and personal integrity;
Good IT skills (including Microsoft Office and Google Apps);
Interest in contemporary music;
Experience in finance administration and working with systems such as Xero, QuickBooks or similar;
Experience and knowledge of events sustainability Useful Links
How to Apply