Description
20 hours per week spread across 4 or 5 days (0.57FTE). The Finance Assistant will play a key role in supporting the smooth running of the Academy’s financial operations.
Working closely with the Finance Manager, the postholder will be responsible for maintaining accurate bookkeeping, processing payments and invoices, reconciling accounts (including foreign currency), and ensuring compliance with internal controls and HMRC requirements. The role also involves preparing player payments, supporting VAT returns and audits, and providing finance-related assistance to colleagues across the organisation. This is an excellent opportunity for someone with strong attention to detail, good technical skills, and an interest in the performing arts to contribute to the success of one of the world's most renowned orchestras.
Essential:
- A minimum of two years' experience in a similar role
- Ability to work with a high degree of accuracy and detail in a calm, professional manner
- Able to meet deadlines and manage a busy workload and work independently
- Good working knowledge of Microsoft office, particularly Excel
- Experience using Sage 50 accounting software or similar packages
- Experience of dealing with foreign currency transactions
- Able to communicate financial information to non-finance specialists
- An understanding of accounting processes and procedures
Desirable:
- AAT Level 4 qualification or equivalent
- Working knowledge of VAT partial exemption
- An understanding of how performing arts organisations operate
- Previous experience of working in the charitable finance sector
Key responsibilities:
Bookkeeping:
- Ensure bookkeeping is up to date on a weekly basis
- Perform regular bank reconciliations, including foreign currency accounts
- Reconciling and processing credit card statements on a monthly basis, reviewing transactions and
- requesting supporting receipts/paperwork as necessary
- Raise sales invoices and enter onto Sage
- Enter all approved purchase invoices weekly and reconcile supplier accounts, identifying and
- requesting copies of any invoices not received and resolving issues
- Prepare the weekly payment run for approval
- Reconcile patron ticket income
- Monitor coding by staff ensuring its accuracy
Player payments:
- Check player paysheet calculations
- Prepare player remittance advice in a timely manner
- Process players payments for approval
- Respond to ad-hoc queries from players with regards to their pay
- Update new player details on our banking system, liaising with the concerts team.
Interested applicants should submit a CV with covering letter to Philip Knight, Finance Manager, at [email protected]