Description
We are currently looking for a skilled and confident Executive Assistant to Executive Directors to support the Director of Development and Director of Estates. Salary: £31,500 to £33,100 per annum
As a vital member of the Executive Office team, you will play an integral part in enabling the smooth running of both departments while contributing to the wider organisational mission.
This is a dynamic and high-responsibility role involving complex diary and meeting management, cross-departmental coordination, and support for board preparations. You will work closely with colleagues across the organisation and with external partners, bringing professionalism, sound judgement, and the ability to manage multiple priorities with calm and confidence in a fast-paced environment.
What you will do:
- Manage complex diaries, coordinate meetings, and prepare daily briefing packs to keep both directors informed and on track.
- Provide high-level administrative and project support across the Development and Estates departments.
- Lead on travel arrangements, meeting logistics, and expense processes with efficiency and discretion.
- Prepare reports, presentations, and board papers in collaboration with the Executive Office team.
- Support the planning and delivery of key events, including managing RSVPs, suppliers, and on-the-day logistics.
If you wish to learn more about this exciting new opportunity please come along to our Executive Assistant to Executive Directors Information Session which will be held on Google Meet on Monday 16 June from 1pm to 2pm.
The session will be an opportunity to learn more about the role or to ask any questions before submitting an application. Please register your interest https://docs.google.com/forms/d/e/1FAIpQLScngaBzAskHKrWuRbBgp2QBcWzzdXP_JmXSSvLwbkT1ZYlnEQ/viewform?usp=header - here to attend the Information Session.
- highly organised, with the ability to create and maintain effective administrative procedures and systems.
- a team worker and is able to communicate effectively and establish good working relationships with people at all levels including Senior Managers and Directors and is confident when dealing with challenging and sometimes conflicting priorities.
- ability to prioritise effectively, multitask, respond to simultaneous requests from more than one person and stay calm under pressure.
- Able to communicate effectively to a high standard, both in writing and verbally and is able to articulate their ideas clearly and concisely.
- Able to build positive working relationships, including the ability to show tact and diplomacy with both internal and external stakeholders.
- problem solver with initiative to make things happen.
- proactive, motivated and able to be flexible and responsive to different situations
- ability to work in a fast-paced environment with a methodical approach
- To oversee and manage the full administrative function of the Executive and Directors: including diary management, scheduling meetings, booking meeting rooms, compiling relevant briefings/papers for meetings, day packs, and smooth running of schedules.
- Understand the priorities of the Executives/Directors in order to multitask and prioritise workload for the Directors.
- To attend meetings, where required, in order to take minutes and distribute actions
- Managing all travel bookings and arrangements including schedules, meeting agendas and expense claims.
- To assist in the creation, preparation and writing of reports, presentations and briefing papers to be presented to the Southbank Centre Board and Committees.
- To assist in planning and logistics for events including managing RSVPs, liaising with suppliers, preparing briefing notes and supporting event management on the day.
- To undertake projects as directed by the Executives/Directors, leading meetings and undertaking research
Please ensure to submit an applications on our careers page, as applications received via email won't be considered.