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Executive Assistant, Journey

  •  UK-wide
  •  Â£30k-40k
  •  Full time
  •  Closes December 4, 2025
  •  talent@journey.world
  • #Other

Description

Job Summary

We are looking for an Executive Assistant to the COO and EMEA MD at Journey, joining our expanding London Studios and supporting the delivery of an ambitious portfolio of global design projects across industries and markets.

Job Description

Contract type: Permanent
Salary: £38,000-£45,000 dependent on experience
Reports to: COO and EMEA MD at Journey
Place of work: Flexibly working across Journey's London Studios

The successful candidate will play a key role in the business-critical coordination and administration of the executive's time and capacity planning, communication, and travel. A particular challenge is balancing the needs between both busy executives.

This is an opportunity to join a fast-paced and growing team and a globally recognised studio. Excellent organisation skills, strong initiative, clear and efficient communication skills, and close attention to detail are key requirements for the role, as well as a good ability to use a range of IT tools and software.

We are looking for a candidate with demonstrable experience in a similar or equivalent role in a fast-paced and entrepreneurial environment, ideally working with multiple individuals and balancing the requirements and priorities effectively. Experience working in the creative industries is desirable.

We actively encourage people from a variety of backgrounds to apply for this role. We believe a diverse range of voices, experiences, and skills will help to inform, enrich, and develop our working practices.

Job Requirements

The job requirements for the role include, but are not limited to the following;

  • Demonstrable high-level experience (approximately 3+ years) as an Executive Assistant supporting at Founder, Director, and/or C-Suite level.
  • Excellent organisational and prioritisation skills with a proven capability to multitask, coordinate a demanding workload, and remain agile to evolving and ever-changing circumstances.
  • Experience supporting a business leader to deliver business-critical information across their interactions, including but not limited to creating presentation decks.
  • Experience minuting meetings and diligently drawing out action notes for follow up.
  • Experience acting as the first point of contact for a business leader, sustaining key relationships with a variety of stakeholders and business-critical networks a deciphering communication priorities.
  • High levels of flexibility and adaptability.

A full list of essential and desirable requirements can be found https://job-boards.greenhouse.io/journey/jobs/4976674007 - our online job post.

Job Responsibilities

The job responsibilities for the role include, but are not limited to the following;

  • Working closely with the COO and MD to understand priorities for time and preferred working style, adapting to each individual need.
  • Complex global diary coordination, organising meetings-both conference/video calls and in-person-and being reactive to schedule and/or availability changes.
  • Screening and triaging emails, calls, and coordinating enquiries and requests.
  • Welcoming guests to meetings and arranging catering, refreshments, and/or restaurant bookings as required on behalf of the COO and MD.
  • Assisting the executives and their team with meeting preparation, including collating materials and information ahead of time or preparing decks or reports on their behalf.
  • Booking flights/accommodation and producing travel itineraries.
  • Ad hoc internal project management on behalf of the executive.

A full list of essential and desirable responsibilities can be found https://job-boards.greenhouse.io/journey/jobs/4976674007 - our online job post.

Useful Links

How to Apply

Information on how to apply for this role can be found in the job post for this role on our website at the links provided.

Please submit a comprehensive CV/Resume in addition to either a Cover Letter (maximum two A4 sides) or up to three minutes of audio (instructions in the application section) describing your suitability for the position, how your skills and experience match the person specification and why you would like to work in this role at Journey. Please find the upload fields at the bottom of this page.
We do not accept applications by any other method.

Application Deadline: Monday 4th December, 9am
Interviews: Round 1 - Tuesday 9th December & Wednesday 10th December, 10am-1pm | Round 2 - Thursday 18th December, 9am-12pm

(If you are unable to make the scheduled dates, please let us know within the content of your cover letter)

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