New
Description
A Zeldin Company (AZC) are looking to appoint an Executive and Production Assistant to support the Co-Directors in the smooth running of all the day-to-day aspects of the business, during a particularly busy year and a period of growth for the company. This is a part time post - 4 days/ 30 hrs pw.
This is a unique opportunity for somebody who has already gained initial experience of theatre and production administration and is looking to deepen their knowledge of the industry through working as part of a small team for an independent theatre company, where you will be able to experience and work on each stage of the production process.
Scheduling
- Managing the Artistic Directors diary: helping to schedule his production commitments, and organise relevant meetings
- Supporting the Chief Executive on managing her meetings and diary where necessary
- Overseeing and updating AZC's full day-to-day schedule with Production timelines, and ensuring the Artistic Director's own calendar is up-to-date and corresponds with AZC's.
Development and Production
- Scheduling
- Booking rehearsal spaces
- Script formatting, issuing and printing
- Drafting letters of agreement and contracts for creative and production teams and actors
- Communicating production updates to creative and production team and acting company
- Booking travel and accommodation
- Supporting Visa and immigration administration
Finance
- Uploading bills and receipts to Xero and coding expenditure according to direction from the Chief Executive and the General Manager
- Weekly reconciliations
- Processing VAT returns
- Supporting payroll administration where required.
Board and Governance
- Supporting the Chief Executive and General Manager to collate and distribute Board papers and minute meetings.
Fundraising
- Drafting and submitting fundraising applications, reports and budgets as instructed by the Fundraising Director and Chief Executive
Engagement and Participation
- Supporting the administration of engagement and participation activity as required
General
- Work with the General Manager and all AZC team members to create and manage an organisational database of all of AZC's collaborators, co-producers, and general contacts
- Be an advocate for AZC in the wider industry.
PERSON SPECIFICATION
- At least 2 years experience of administration or project management within a theatre or arts context
- Highly organised individual with a positive and systematic approach to administrative tasks and excellent attention to detail
- Experience of working on or supporting a number of projects simultaneously and able to demonstrate good time management skills and meet deadlines.
- Excellent, and clear written communication skills
- A strong collaborator with good inter-personal skills and the ability to deal confidently with a wide range of people
- High-level of proficiency in google workspace, as well as Microsoft Word and Excel
- A passion for theatre, literature and the arts both in the UK and internationally
- Knowledge of / experience with Xero, or other accounting software is desirable
- Fluent or Intermediate French and / or German is desirable
- The company is based in London and regular in person attendance at a shared working space is required.
Responsibilities will include;
Diary management for the Artistic Director (Alexander Zeldin) and the CEO (Faye Merralls), balancing production commitments with meetings and correspondence.
Scheduling for the company - keeping the day to day schedule up to date and reflecting the Artistic Director's commitments, scheduling and booking rehearsal spaces and booking travel and accomodation as required
Supporting rehearsals and production processes: script formatting, printing and distribution; drafting contracts and letters of agreement, supporting visa administration and communicating production updates.
Finance and administrative support for producing process - logging and reconciling receipts and invoices on Xero and supporting VAT and payroll processing
Supporting the CEO and General Manager on collation and distribution of board papers, minuting meetings and company admin.
Supporting the Engagement Producer, Fundraising Director and General Manager as required.
Send your CV and cover letter outlining your experience and suitability for the role to [email protected] by 10am on Thursday 19th Feb
1st-round interviews with Chief Executive and General Manager on 26th February 2026
2nd-round interviews with Co-Directors on 3rd March 2026