You will respond to enquiries, prepare quotations, maintain booking systems and coordinate communications with clients and suppliers to ensure a professional and seamless customer experience. You will also play a key role in supporting marketing activity for venue hire, helping to develop campaigns, maintain event imagery and ensure information across digital channels is accurate and engaging. Alongside this, you will assist with the operational coordination of daytime events and support the preparation of evening events as part of the wider Events Team. This is a permanent, full-time post, working 36.5 hours per week. Due to the nature of this post, the successful candidate will be required to undertake a satisfactory Basic Disclosure and Barring Service (DBS) due to access to Museum collections. About You You will be proactive, detail-focused and able to work both independently and collaboratively within a busy team environment. Strong written communication skills are essential, including experience producing engaging marketing content. Respond to event enquiries via telephone and email efficiently and professionally. Prepare accurate venue hire quotations and supporting documentation. Monitor Conference Oxford listings daily, responding proactively to enquiries and supporting the conversion of leads into confirmed bookings. Liaise with clients and external contractors (e.g. caterers), maintaining clear and consistent communication from initial enquiry through to event delivery. Maintain the event booking system, ensuring all records are accurate, up to date and complete. Support the Events Manager and Deputy Events Manager in the coordination and operational delivery of daytime events. Assist with the set-up of evening events (during daytime hours) as part of the wider Events Team. Liaise with Accounts Administrator in the handling of payments, using University systems and following University financial procedures. Assist with building and maintaining a client database of enquiries and bookings, You will be required to upload your CV and a Supporting evidence form using the attached template as part of your online application. Your Supporting evidence form should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs alone will not be considered. Only applications received online by 12.00 midday (BST) on Tuesday 9 June 2026 can be considered. Interviews are expected to take place during week commencing 22 June 2026.Job Summary
Job Description
This role requires regular manual handling and working at heights.Job Requirements
You will have previous experience supporting or coordinating events, alongside excellent administrative and organisational skills with the ability to manage competing priorities effectively. You will be confident communicating with a wide range of clients and stakeholders, both in person and over the telephone.
You will also be willing to undertake practical tasks as part of event delivery, including moving furniture, signage and basic AV equipment.
Experience working in a museum, gallery or similar cultural environment, and familiarity with Adobe InDesign or Photoshop, would be advantageous.Job Responsibilities
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