The Venue Hire Department is part of the wider commercial team with a department responsibility of generating income and increasing profitability. Reporting to the Senior Events Manager, the Events Administrator will support and facilitate the administrative needs of the department and facilitate the clear communication of information to the wider museum. The key responsibilities include ensuring all administrative and financial procedures and documentation are maintained at all times and clients receive a polite and professional service. The role also includes assisting the Venue Hire team with event operations on both commercial and internal events, and managing small location hire shoots, private tours and proposals. Essential For further details including a Full Job Brief and how to apply please visit: https://www.wallacecollection.org/about-us/join-team/ Venue & Location Hire For further details including a Full Job Brief and how to apply please visit: https://www.wallacecollection.org/about-us/join-team/ Please complete the Application Form, and the Equal Opportunities Monitoring Form, following the links provided on our website. Please note the equal opportunities form is used for monitoring purposes only and does not form part of the selection process. Both forms should be emailed to [email protected] by midnight 26/04/2026. Please note late applications or applications via a CV will not be considered. Interviews for the role will take place week commencing, 27/04/2026. Candidates who have been shortlisted for interview will be contacted after the closing date. Due to the large number of applications we receive, it will not be possible to contact or give feedback to candidates who have not been shortlisted for interview. Start date: As soon as possible Appointment to the role is subject to a satisfactory Basic Disclosure check. The Wallace Collection is an equal opportunities employer and welcomes applications from all sections of the community.Job Summary
Job Description
Job Requirements
- Exceptional organisational and time management skills, with flawless attention to detail and the ability to work to tight deadlines.
- Excellent written and verbal communication skills, including the ability to communicate articulately and confidently with a wide range of clients and suppliers.
- Self-motivated, with an ability to work on own initiative, both independently and within a team. Job Responsibilities
- Respond to initial client enquiries in a polite and professional manner by telephone and e-mail.
- Maintain and update all internal administration systems including the events diary, CRM system and Outlook, as well as maintaining all related paper and electronic filing systems.
- Collate relevant event details in a timely manner and communicate this information internally to other departments including: creation and distribution of event schedules, crew and guest lists and weekly updated confirmed event data.Useful Links
How to Apply