The purpose of this role is to provide comprehensive operational support to the Senior Director, ensuring all pre- and post-sale processes run smoothly and efficiently. As a key point of contact and representative of the gallery, this position facilitates communication between clients and the Senior Director. By expertly managing travel, meetings, and calendars, the role enables the Senior Director to prioritize sales, strategy, and management responsibilities. Essential professional skills and competencies: Language Skills: Key Responsibilities (approx. 80% of the role): Other Responsibilities: (approx. 20% of the role) Please email Antonija Stanton-Vrhovski [email protected] to request a full job description in the first instance. Once reviewed, please apply with a CV and covering letter stating your current salary and notice period. The closing date for applications is the 17/11/2026 at 18.00.Job Summary
Job Description
Job Requirements
- A minimum of one years previous experience at a commercial gallery or comparable arts organization (essential).
- Excellent knowledge of contemporary art and gallery operations.
- Familiarity with inventory databases (e.g. Artlogic, ArtBase, or comparable).
- Strong administrative and organizational skills.
- Proficiency in Microsoft Office (Word, Excel) and basic image-editing software.
- Positive, enthusiastic attitude.
- Fluent in English (written and spoken); additional languages are an advantage.Job Responsibilities
- Assistance to the Senior Director with pre- and post-sales administration, including but not limited to tracking, preparing, and sending offers, invoicing details, AML and CDD checks, payments, shipments, and general after-sales care.
- Preparing and collating information for offers, meetings, appointments, and sales presentations.
- Diary management including organising meetings and travel itineraries, and responding to invitations to ensure effective use of Senior Director's time.
- Email management, administering mail-outs of exhibition and fair previews.
- Drafting correspondence and responding to emails for and on behalf of the Senior Director.
General gallery administration, fair preparation and assistance at events and openings. How to Apply