Administrative Assistant, English Touring Opera

Office

• Assisting with managing premises (office, rehearsal and storage as requested), liaising with landlords, health and safety bodies, cleaners and maintenance contractors
• Monitoring ETO's subscriptions
• Liaising with ETO's external IT consultants to maintain ETO's computer and phone system and facilitate upgrades
• Supporting hiring managers with recruitment administration as required and working with line managers to induct new team members into ETO's administrative processes
• Supporting policy update processes
• Managing ETO stationery stocks and office supplies, including
• storage of documents (both physical and digital)
• Answering the office phone, ensuring the correct person is
• connected or taking a message as appropriate
• Running the office answerphone - ensuring it is on or off as
• appropriate and handling voice messages
• Managing ETO's post including processing incoming and
• outgoing correspondence
• Co-ordinating internal and external meetings as requested
• including management of Board meetings and events.
• Minuting Board meetings

Production

• Provide administrative support to the Producing Team
• Assist the Producing Team with creating and circulating
• schedules
• Assisting with music reprographics as required
• To place orders, receive and check deliveries and arrange
• returns as required
• With the Producer and Head of Marketing, manage event and
• performance invitations, receptions for guests and artists ,
• and to acknowledge and celebrate artists and supporters (e.g.
• first night cards)

General

• Contribute to the work of other departments within ETO and
• carry out, within reason, other duties to further the objectives
• of the company
• Stay informed of all relevant current union agreements
• Act as an ambassador for the company at all times
• Keep up to date with all relevant regulations and compliance
• Attend performances and events as required