We are looking for a full-time receptionist with excellent communication skills to work as part of our administration team, reporting to the practice manager, supporting an office with 50+ staff. The role needs an individual who is confident in a front of house role providing a warm welcome in person and on the phone.
Patel Taylor is an award-winning London based architecture, landscape and urban design practice with a proved track record in designing exemplary residential, mixed-use and workplace developments, as well as educational and cultural buildings. The practice is currently working on some of the largest urban regeneration schemes in the UK.
Desired skills and attributes:
Excellent English, both spoken and written
Confident, friendly, proactive and with common sense
Good time keeping
Ability to work prioritise workload and hit deadlines
Good working knowledge of MS Word/Excel and Outlook is essential, InDesign and Photoshop would be useful
Thorough and conscientious multi-tasker with discretion and diplomacy, ability to take direction and manage own workload
Actively interested in architecture and design
Minimum 12 month’s previous experience in a similar role in an office environment
Key responsibilities will include:
Ensure reception is sufficiently manned, answering the telephone
Meeting and greeting clients and visitors
Monitoring office calendars for meetings, preparing and serving refreshments, arranging lunch as necessary
Ensuring that meeting areas are prepared both before and after meetings
Maintaining the overall tidiness and appearance of the office, liaising with the cleaning company on areas that need special attention
Managing all incoming and outgoing post/deliveries/couriers
Checking and distributing general emails
Providing general support and filing to the admin team as well as supporting the design team
Ordering stationery and groceries
Assisting with travel arrangements, bookings, office trips and events
Updating contact database
No candidates introduced through agencies will be accepted.
All applicants should hold a relevant permit for working in the UK.
Patel Taylor is an equal opportunities employer.